DropIt: Keep Your Files Organized Automatically

The best laid plans often fall by the wayside. You may start off with the intension of keep your files neatly organized so you know where everything is, but how long before you end up with folders called ‘stuff’, ‘misc’ and ‘to sort’ littering your desktop?

With DropIt, all of this could come to an end as your file organisation can be taken care of for you. Now rather than having to drag and drop file after file into suitable folders, you can define rules that sort them for you automatically. Read on to see how this tool could help you out.


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Download DropIt and prepare to revolutionize the way you interact with your files.

Download DropIt and prepare to revolutionize the way you interact with your files.

DropIt looks rather different from pretty much any other application you may have installed. Rather than featuring a standard program window, there is little more than a simple floating icon to work with to start with. This is configured to be appear on top of anything else you may have open on screen so it is always visible no matter what you are doing.

The dropzone is visible at all times so there’s no danger of it being hidden by the windows you open.

The dropzone is visible at all times so there’s no danger of it being hidden by the windows you open.

Drop It, Forget It

This is the dropzone, onto which you can drop individual files or folders filled with files and have the program automatically perform any of a number of actions on them. This could mean moving them to a specific folder, compressing them, emailing them, renaming them, opening them with particular applications, and much more.

But before you can start drop files and folders onto the dropzone left, right and center, you’ll need to spent a little time getting things set up so the app know what to do with different types of file.

One settings you’ll almost certainly want to enable is automatically starting with Windows.

One settings you’ll almost certainly want to enable is automatically starting with Windows.

These rules are known as ‘associations’ and they can be made as simple or as complex as you like. You may switch on your computer, connect your digital camera and want nothing more than for the photos you have taken to be moved to My Photos, and the videos you have recorded to be moved to My Videos, but there is scope to get much more complicated if you’re more demanding.

A basic rule can be used to move files of a particular type to a predetermined folder.

A basic rule can be used to move files of a particular type to a predetermined folder.

Rules Made to Be Followed

But things start to get even more interesting if you take the time to build up more complex rules. Files can be filtered so that only image overs a particular size are moved to the folder you have chosen, or videos that have been created after a particular date are treated differently.

Filters give you a great deal of flexibility for working with your files.

Filters give you a great deal of flexibility for working with your files.

It could well be that you do not have readymade folders that you would like to move files to – you may prefer to have your photos added to folders that are named according to the date the photos were taken, for instance.

This is something else that DropIt can take care of for you. You can choose a specific folder to move files to, but you can also use lots of predefined templates to create folders based on the characteristics of the files that are being worked with.

Automatic folder creation is another way in which DropIt can make your file management easier.

Automatic folder creation is another way in which DropIt can make your file management easier.

DropIt is about much more than just moving things. The ‘move’ option is most certainly useful – and it is the one that is selected by default – but it is far from being the only one available.

Rules can also be set up so that when files are dragged to the drop zone they are automatically compress, copied, added to a playlist, uploaded to an FTP server and much more.

Move, copy, compress, upload, share. DropIt has a raft of options for dealing with your files.

Move, copy, compress, upload, share. DropIt has a raft of options for dealing with your files.

From now this point on, you can deal with folders filled with files as a single unit. There’s no need to manually pick out the music files and move them to a music folder, and video files to a video folder.

You’ll probably find that it takes you a little while to think of all of the scenarios you use your files in, but when you start setting up rules you’ll be amazed at just how much time and effort you can save.

In Summary

Dealing with files shouldn’t be hard work, but it often seems that Windows makes things much more difficult and time consuming than necessary. DropIt not only saves you time, it helps to eliminate frustration and helps to ensure that you files are where they are meant to be with a minimum of fuss.

Try this tool once and you’ll soon be installing it on every computer you use. The handy option to backup your settings means that it’s easy to transfer your preferences from one installation to another so you can get exactly the same experience on more than one computer. So you can take advantage of the power of DropIt, there is also a portable version available that you can pop onto a USB drive and take with you.


Summary

A file automation tool that is even more useful than you might imagine – delightfully versatile.

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  • http://www.chrisdugdale.net Chris Dugdale

    I’m sold! Great article, thanks.

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