Let’s face it, invoices can be a pain in the butt. If you’re running a business then managing your invoices can take valuable time out of doing the work needed to make your business grow.
To help make the process easier, Zoho Invoice for Windows manages the entire invoicing procedure, making it easier to get paid and to ensure you pay your bills on time. As a result, Zoho Invoice can makes it much easier to manage invoices whether you’re a small business owner or freelancer so that you can focus more on your work. Zoho has a long standing reputation for producing great cloud business apps (e.g. Zoho CRM, Zoho Books, and Zoho Support) and is widely used by over 10 million users worldwide, making it one of the most popular cloud software providers on the planet.
Takes the stress out of chasing-up invoices
One of the advantages of Zoho Invoice is that it encourages your clients to pay more quickly. It includes automated reminders and links to online payment options so they don’t have to manually set up transfers or payments.
The application allows you to configure your products or services with predefined rates so that you don’t have to enter them manually when you need to invoice or cost your projects. Zoho Invoice allows your clients to pay in a variety of ways, including major payment services such as PayPal, Google Checkout, and Authorize.net to speed up payment times.
You can even also set up reminders to yourself to make sure you check you’ve been paid, with desktop alerts issued if a certain number of days has passed with an invoice overdue.
One of the other important aspects of any business large or small is presenting a professional image and Zoho Invoice provides templates so that your invoices look more professional and polished. Another useful feature is the ability to go completely digital with your office by attaching scans or photos of your receipts and expenses for future reference.
Where’s your money at?
Zoho Invoice is not just an invoicing solution, though. It also covers tracking of other essential aspects of your business so that you can analyze better how your business is performing and identify financial problems. Zoho Invoice can track expenses, for example, and issue estimates based on past performance and figures.
All Zoho reports are updated in real time meaning you always have an up to date snapshot of your finances. All of these reports are presented in an easy-to-read way with interactive expense charts to help see more easily things – such as where you are spending too much or where costs are spiraling. There are also instant Cash Flow graphs so you can easily identify bottlenecks on both incoming and outgoing cash.
Track contacts and time
Zoho Invoice keeps all of the clients that you’ve invoiced in a database, so it’s easy to recall and resend invoices to regular clients. You can create and maintain an unlimited number of business contacts which can be based all over the World as Zoho supports multi currency invoicing so that you can invoice clients in their own currency. If you need a hard copy, you can also print or generate a PDF copy of invoices.
When it comes to time tracking, Zoho Invoice has an inbuilt timer which you can just set and stop when you’re finished and Zoho Invoice can automatically calculate the amount to invoice for. This makes it easier to track time spent on projects and invoice your customers all within one app. Zoho Invoice can even also send a personalized automated thank you note to clients for their business.
With Zoho Invoice handling so much sensitive data about your business, it’s natural that security is a concern. However, Zoho Invoice claims that the software is located in secure data centers which use 256 bit SSL encryption as well as other security software on top of this. In addition, frequent backups of data are regularly duplicated, meaning its almost impossible that your accounts data will be lost or compromised.
And if you want to link Zoho Invoice with other business apps, then you can use APIs to link Zoho Invoice with various business apps. You can also import or export data from the system whenever you want via the web.
If you hate invoicing or need a more organized way of tracking client payments and business costs as your company grows, Zoho Invoice for Windows is one of the best invoicing solutions around.